WhenAvailable

WhenAvailable is a free group-scheduling tool focused on finding a time that works across a group without friction. Organizers create an availability poll, propose multiple dates and times, and share it by link or email invitation; guests vote on the slots that suit them without needing to sign in, which keeps response rates high.

It goes a little beyond a plain date poll with practical extras: text-based questions so you can survey the group on logistics in the same tool, the option to hide guests and vote counts from each other for privacy, customizable background themes, visual highlighting of preferred choices, and targeted email notifications to everyone who said 'yes' to a given option. The whole experience stays ad-free, even on the free plan, and works well on both mobile and desktop.

Pricing is freemium and inexpensive: a free version with limited functionality, a one-time purchase around $10, or a subscription at roughly $3 per month for the full feature set. WhenAvailable is web-based and requires no account for guests. It fits clubs, teams, and friend groups that want a simple, no-signup way to poll for a meeting time — with a few survey and privacy touches beyond the basics.