5 Best Calendly Alternatives in 2025
Scheduling meetings shouldn't feel like a full-time job. If you've used Calendly before, you know how effective it is at simplifying appointment coordination. With features like automated scheduling links, integrations, and personalized time slots, it's become a staple for individuals and businesses everywhere.
But Calendly isn't the only option out there. Whether you're looking for a more budget-friendly choice, customized features, or just something new, the good news is there's a scheduling tool out there that's tailored to your needs.
In this guide, we'll introduce you to the 5 best Calendly alternatives. From new players on the market like Novacal.io to long-standing favorites, we'll break down features, pricing, and real-world applications to help you find the perfect tool.
How to Evaluate Calendly Alternatives
Before we dive into the alternatives, it's important to understand what to look for in a scheduling app. Here's a checklist to guide your decision-making process:
- Features: Does it have essential tools like automated reminders, customization, and calendar integrations?
- Pricing: Is it affordable for your budget? Does it offer a free trial or free plan?
- User-Friendliness: How easy is it to set up and use?
- Integrations: Does it integrate with tools you already use (e.g., Zoom, Google Calendar)?
Now that you know what to look for, here are the 5 best Calendly alternatives to consider.
1. Novacal.io
Why it stands out: This scheduling software is new to the market and already making waves for its user-friendly interface and innovative features. With a focus on personalization and seamless integrations, Novacal.io helps businesses make scheduling faster and more engaging.
Best Features:
- Customizable booking forms with an intuitive form builder
- Seamless integration with calendar apps and video conferencing platforms
- Flexible payment options - charge by duration or number of meetings
- Automated email notifications and reminders
- Customizable post-booking redirect pages
Cons and Limitations:
- No API access for developers
- Lacks collective/group event scheduling
Pricing:
- Completely free: As it is currently in beta phase all features are free.
2. Acuity Scheduling
Why it stands out: Acuity Scheduling is ideal for small businesses and service-based professionals. It offers custom branding, automated reminders, and even payment processing.
Features:
- Custom client intake forms
- Appointment packages and calendar syncing
- Automated email and SMS reminders
- Payment processing integration
- Custom branding options
Cons and Limitations:
- Higher pricing compared to some alternatives
- Learning curve for advanced features
- Limited customization on lower-tier plans
Pricing:
- Emerging: $16/month - Basic features for individuals
- Growing: $27/month - Additional features for small businesses
- Powerhouse: $49/month - Full features for larger organizations
- Enterprise: Custom pricing for enterprise clients
3. Doodle
Why it stands out: Known for its simplicity, Doodle lets you coordinate group meetings and polls with minimum fuss. It's straightforward and perfect for team collaborations.
Best Features:
- Poll-based scheduling for group coordination
- Multiple calendar integrations
- Advanced time zone support
- Custom branding options
- 1:1 and group meeting scheduling
Cons and Limitations:
- Limited customization in free plan
- Basic automation features compared to alternatives
- Less suitable for complex scheduling needs
Pricing:
- Free: Basic features with limited functionality
- Pro: $6.95/month - Advanced features for individuals
- Team: $8.95/user/month - Complete features for teams
- Enterprise: Custom pricing for large organizations
4. Google Calendar Appointment Slots
Why it stands out: As part of the Google Workspace ecosystem, Google Calendar's appointment scheduling feature offers seamless integration with other Google tools and provides a familiar interface for users already in the Google ecosystem.
Best Features:
- Native integration with Google Meet and Gmail
- Automatic time zone detection and conversion
- Multiple calendar management
- Appointment scheduling page customization
- Group booking options for Workspace users
Cons and Limitations:
- Limited customization options compared to dedicated scheduling tools
- Advanced features require Google Workspace subscription
- No native payment processing integration
- Basic automation capabilities
Pricing:
- Free: Basic features with personal Google account
- Google Workspace Individual: $7.99/month - Enhanced appointment scheduling features
- Google Workspace Business: Starting at $12/user/month - Full business features
5. Microsoft Bookings
Why it stands out: As part of the Microsoft 365 suite, Microsoft Bookings provides robust scheduling capabilities with deep integration into Teams, Outlook, and other Microsoft tools. It's particularly well-suited for businesses already using the Microsoft ecosystem.
Best Features:
- Seamless integration with Microsoft Teams and Outlook
- Customizable booking page with business branding
- Staff scheduling and availability management
- Automated email notifications and calendar invites
- Multi-language support for global businesses
Cons and Limitations:
- Only available with Microsoft 365 Business subscriptions
- Limited third-party integrations outside Microsoft ecosystem
- Interface can be complex for new users
- Mobile app functionality is basic compared to web version
Pricing:
- Microsoft 365 Business Basic: $6/user/month - Includes basic Bookings features
- Microsoft 365 Business Standard: $12.50/user/month - Full Bookings functionality
- Microsoft 365 Business Premium: $22/user/month - Advanced security and management features